# Each coach runs their own clients. You see the whole studio.

Trainaq is personal training studio software for studios in India with an owner and a few coaches: a lead coach for every client, 1:1 booking from each coach’s hours, PT allowances and couple plans, and UPI payments with GST invoices. Your clients get a free app.

Where it works: Trainaq Coach · iPhone and Android; Web dashboard; Free Trainaq app for clients.

## Is Trainaq right for a personal training studio?

Yes, if you run a studio where several coaches each look after their own clients. You invite your coaches, give every client a lead coach, sell memberships with PT sessions or couple plans, and clients book their coach’s open slots in the app. Payment setup and refunds stay with you. It doesn’t run door access or trainer payroll.

- Team roles and lead coaches on Pro and Studio
- Coaches see only the clients they lead
- Every plan starts with a 7-day free trial, and no card is needed.
- UPI, cards and netbanking through Razorpay, with GST invoices

## Why does a PT studio outgrow WhatsApp and a register?

Because a studio multiplies everything a solo trainer juggles. Each coach books clients by message from their own phone, sessions are counted in a register, and dues live in someone’s head. When a coach leaves, their clients’ history leaves on their phone. A lead coach per client in one system keeps clients, sessions and money with the studio.

- **A diary on every phone.** You see the studio’s schedule only when the floor fills up.
- **Sessions counted by hand.** A client paid for 24 sessions. The register says 19 are used; their coach remembers 17.
- **A coach leaves.** The programs and the chat were on the coach’s phone, so the next coach starts from nothing.

## What does a week in a PT studio look like with Trainaq?

You add each client with a lead coach and sell them a membership with PT sessions. Each coach opens their own hours, clients book their coach’s open slots, and programs cover the days between. Check-ins reach each coach’s own queue, while you see every session, payment and due in the studio from the web dashboard.

### 1. Add each client with a lead coach

The owner adds a client in Trainaq Coach or on the web dashboard and picks their lead coach; a coach who adds a client leads that client. Send the invite link on WhatsApp, and the client fills in your intake form in the free Trainaq app.

- Intake answers on goals, injuries and health for the coach
- Filter the web client list by lead coach
- Tags of your own, such as “6 am batch”, to filter and message clients
- Screen: Trainaq web dashboard: the client list with each client's status, tags, lead coach, app status and this week's activity

### 2. Sell PT plans and couple plans

Create membership plans with a set number of PT sessions or unlimited sessions, and couple plans where two partners share one pool. Sell by payment link, in the Trainaq app or at the desk. Coaches sell to their own clients, with discounts only up to the cap you set.

- An admission fee charged once per client
- Freeze, extend, upgrade or transfer a membership
- Monthly plans on UPI AutoPay or a card mandate, with PT sessions each month
- Screen: Trainaq web dashboard: membership plans in rupees and one in US dollars, with class and PT allowances and a monthly auto-pay plan

### 3. Each coach opens their own hours

Every coach sets weekly hours, days off, notice and a buffer. Clients book their lead coach’s open slots in the Trainaq app, each booking uses a PT session from their membership, and an in-time cancel gives it back.

- Reminders 24 hours and 1 hour before every 1:1 session
- Couples book one session for both of them
- Book a session for a client on the web dashboard
- Screen: Trainaq Coach app: the calendar of upcoming 1:1 sessions by day, with the availability button and tabs for upcoming, day and classes

### 4. Coach the days between sessions

Every coach builds from the same library: 450+ exercise demo videos, the studio’s own exercises and shared workout templates. Clients follow their program with demos and log every set, and weekly check-ins land in their lead coach’s own review queue.

- Assign a program to many clients at once, each with their own copy
- Personal records show up for the coach as well
- Chat with voice notes, photos and video
- Screen: Trainaq client app: the workout player on a push-up, with the 3D demo, last time's reps, a personal record on set 1 and the sets still to log
- Screen: Trainaq Coach app: the check-ins waiting for review, one per client for the week of 11 Oct 2026, with questions answered and body weight

### 5. Get paid without chasing

Clients pay online or at the desk, and a part payment leaves a due with a date. Coaches see the dues of their own clients, and only the owner handles refunds, write-offs and payouts.

- Collected this month, payments due and failed payments on the Business overview
- A payment link for any balance due
- Screen: Trainaq web dashboard: the Business overview: collected this month, payments due and failed payments

### 6. Keep clients coming back

Clients get membership reminders 7, 3 and 1 days before expiry, and the owner and the client’s coach hear about renewals coming up. Web Home marks each client on track, slipping or quiet, so each coach knows who needs a message this week.

- An early renewal starts the day the current membership ends
- Clients can ask for a freeze from the app when they travel
- Screen: Trainaq web dashboard: Home with today's check-ins to review, unread messages, payments due and sessions, and client compliance: on track, slipping and quiet

## Which Trainaq features does a PT studio use most?

Team roles come first, because they give each coach their own clients. Then memberships with PT allowances to sell, 1:1 booking from each coach’s hours, the workout builder and check-ins to coach, and payments to collect. Clients book sessions, train and check in from the free Trainaq app.

- **[Team and roles](https://trainaq.com/features/team).** Invite coaches by link and give every client a lead coach. Pro and Studio.
- **[Memberships](https://trainaq.com/features/memberships).** PT allowances, couple plans, freeze, extend, upgrade and transfer.
- **[1:1 session booking](https://trainaq.com/features/session-booking).** Each coach’s own hours; clients book their lead coach’s open slots.
- **[Workout builder](https://trainaq.com/features/workout-builder).** One shared library, and programs for the days between sessions.
- **[Check-ins](https://trainaq.com/features/check-ins).** Each lead coach reviews their own clients’ week in one queue.
- **[Group classes](https://trainaq.com/features/group-classes).** Small-group training with seats, a waitlist and a coach on each class type. Pro and Studio.
- **[Online payments](https://trainaq.com/features/payments).** UPI, cards and netbanking through Razorpay, with UPI AutoPay.

## Can my studio’s clients pay online?

Your clients pay by UPI, card or netbanking through Razorpay, from a payment link or in the Trainaq app, with UPI AutoPay for monthly plans. Cash, UPI to your own account and part payments are recorded at the desk, dues are tracked, and every payment gets a receipt or a GST invoice with your GSTIN.

[How client payments work](https://trainaq.com/features/payments)

## Which Trainaq plan fits a PT studio?

Your coaches need the coach role to lead clients of their own, and it is on Pro and Studio; on a plan without it, extra accounts are assistants, who can’t lead clients. Past that, plans differ by active clients and coach accounts. Every plan starts with a 7-day free trial, and no card is needed.

Most PT studios start on Pro: ₹999 + GST a month for up to 50 active clients, with 5 coach accounts.

| Plan | Price | Active clients | Coach accounts |
| --- | --- | --- | --- |
| Starter | ₹499 + GST a month | Up to 10 | 1 coach account + 1 assistant |
| Pro (fits most) | ₹999 + GST a month | Up to 50 | 5 coach accounts |
| Studio | ₹2,499 + GST a month | Up to 200 | 25 coach accounts |

GST (18%) is added at checkout. Every plan starts with a 7-day free trial, and no card is needed.

[Every feature by plan](https://trainaq.com/in/pricing)

## Built for PT studios in India

- **UPI, cards and AutoPay.** Clients pay through Razorpay, and monthly plans renew on UPI AutoPay or a card mandate.
- **GST invoices.** An invoice or receipt for every payment, CGST and SGST or IGST by the client’s state.
- **Invites over WhatsApp.** Send each client their invite link on WhatsApp in one tap.

## What doesn’t Trainaq do for a PT studio yet?

A few things studios ask for aren’t built: reports or revenue per trainer, custom roles and multiple branches, all coming soon, plus trainer pay or commission and a second coach on one client. There is no door access or biometric attendance either; MyGymDesk, from the same company, runs that front desk alongside or instead of Trainaq.

- Clients book only their lead coach; to cover a coach’s leave, change the lead coach
- Add clients one at a time: there is no spreadsheet import or data export yet
- Clients abroad pay by international card where the Razorpay account accepts it

[MyGymDesk, for gym front-desk work](https://mygymdesk.com/)

## How do I move my studio’s clients over to Trainaq?

Send each of your clients your invite link by WhatsApp, SMS or email. They install the free Trainaq app, fill in your intake form and land in your space with the plan you assign. There is no spreadsheet import yet, so you add clients one at a time, from Trainaq Coach or the web dashboard.

- Invite your coaches first, so each client gets a lead coach as you add them
- Create your membership plans before the next renewal comes round
- Move one coach’s clients at a time if you’d rather go in stages

[See the client app](https://trainaq.com/products/client-app)

## FAQ

### Can each trainer see only their own clients?

Yes. A coach sees only the clients they lead, with their programs, food logs, check-ins, chat and memberships. The owner sees every client, session and payment in the studio and sets each client’s lead coach, in Trainaq Coach or on the web dashboard. A coach automatically leads any client they add.

### Can clients book any coach in the studio?

No. Each client books their own lead coach’s open slots in the Trainaq app. To move a client to another coach, for a holiday or for good, the owner changes the lead coach, and the client books the new coach from then on.

### How many coaches can a studio have on Trainaq?

Each plan includes a set number of coach accounts, and the owner’s counts as one. The coach role, which a studio needs, comes with Pro (5 coach accounts) and Studio (25 coach accounts). A pending invite takes no seat, and nobody is removed if you later move to a smaller plan.

### Can a couple share one PT plan?

Yes. A couple plan covers two members with one payment, the same dates and one shared pool of PT sessions. Either partner can book alone, or book one session for both of them, which uses a single session from the pool. Staff can change the partner on the membership later if needed.

### What happens to a coach’s clients when the coach leaves?

Nothing is lost. The owner removes the coach from the team on the web dashboard, and their access to your studio ends. Then set a new lead coach for each of their clients. Programs, check-ins, memberships and the whole chat history stay with the studio, so the new coach carries on from there.

### Can coaches see the studio’s payments?

Coaches see the memberships, payments and dues of the clients they lead, and can sell plans, record desk payments and send payment links for them, with discounts up to your cap. Payouts, refunds, write-offs, GST settings and your Trainaq plan stay with the owner, and no coach sees another coach’s clients.

### Does Trainaq track trainer commission or revenue per coach?

Not yet. Trainaq has no trainer pay, commission or revenue report per coach, and reports per trainer are coming soon. Today the Business overview shows what the studio collected this month, payments due and failed payments, and the web calendar shows each coach’s sessions with a filter by coach.

## Related

- [Personal trainers](https://trainaq.com/in/for/personal-trainers): Coaching on your own, before the first hire
- [Gyms](https://trainaq.com/in/for/gyms): Gyms that coach their members
- [Team and roles](https://trainaq.com/features/team): Lead coaches and what each role can do
- [Memberships](https://trainaq.com/features/memberships): PT allowances and couple plans

Source: https://trainaq.com/in/for/personal-training-studios